How to Use Columns in Word 2010

If you want your entire document to be placed into columns, it is very easy.  Just click the PAGE LAYOUT tab, click the down arrow under COLUMNS, and choose how many columns you want.

If you don't want your entire document in columns, you want different column widths, a line between your columns, etc., you will need to click MORE COLUMNS when you click the down arrow under the word COLUMNS.  After reviewing the photo below, you can see that you can manually change your column widths, the spacing between them, and if you don't want your entire document in columns (like a title for a magazine or newsletter), you would click THIS POINT FORWARD next to APPLY TO (just make sure you know where your cursor is when you do this--this point forward begins your columns wherever the cursor is located at that time).  There is also a box to check if you want a line between your columns to better divide them.

You can also put just sections of information in a document into columns.  To do this, highlight what you would like to put in columns, go to PAGE LAYOUT, click the down arrow under COLUMNS, and click MORE COLUMNS.  Your screen should look like the one below.  Next to APPLY TO you will see SELECTED TEXT.  Also, notice the preview on the right side of the dialog box that shows you what the document will resemble.

Tables

Tables sort data to make that data easier to read, perform calculations using formulas, and make your work look great with a minimum of effort.  Let's get started:

1.  Click INSERT, TABLE, and choose what size you want your table.  Don't worry if your size is incorrect. It's super easy to add or delete rows and columns.  Go to your LAYOUT tab and add rows and columns above and below or delete above or below.

2.  You will notice that when your table is active (you have clicked anywhere in it or clicked the blue four-sided arrow in the upper-left corner of your table), two other tabs named DESIGN and LAYOUT will appear in Word under TABLE TOOLS.  These two tabs will allow you to really dress up your table.

3.  To move to the next cell in a table, press TAB.  Press SHIFT+TAB to move back a cell.  Pressing the ENTER key will only add a line to the cell you are currently in.

4.  Remember that numbers are right-aligned in tables.  This is easy to do.  Highlight your numbers, press the LAYOUT tab, and choose one of the align right options.

5.  To adjust table column width, hover your cursor between the two columns until you get a double-sided arrow and double click.  The width will automatically adjust.

6.  To perform calculations in a Word table, type in your numbers and click LAYOUT and FORMULA (on right side of screen).  You can use positional words such as LEFT, RIGHT, ABOVE, and BELOW with AVERAGE, COUNT, MAX, MIN, PRODUCT, SUM functions.  Examples:  =SUM(ABOVE) or =AVERAGE(BELOW).  These will perform functions on your rows or columns.

7.  Dressing these tables up is also really easy.  You just click the DESIGN tab and choose a design you like. You can also customize a design to fit a specific look you need on a table.

Tables are a real time-saver and make your work look polished and professional.  The more you practice with them, the more you realize how much you can do with them.

Week 3 Homework Tips

66-65:

Remember to return 5x from the top to begin your letter.  Numbers and bulleted items have a double space above and below them with no extra spaces between the individual numbers or bullets.  urs should be your reference initials (wy will be mine and show that I typed the letter).  To insert page numbering please review the photo below:

67-68

When you have two letter addresses, double space between them.  

Week 2 Assignments due Sept 9

64-25 Table

Don't forget to center tables vertically and horizontally.  To center horizontally, move your cursor around the top left corner of the table and click the blue, four-sided arrow to highlight the entire table.  Then click your HOME tab and click the CENTER button.  It is now centered horizontally.

To center vertically, click the PAGE LAYOUT tab, launch the PAGE SETUP dialog box (see below), click the LAYOUT tab, and choose CENTER for VERTICAL ALIGNMENT.