Repeat a Table Heading on Page 2

Sometimes we have tables that are just looooonnnnng.  So, they go to more than one page.  If you would like to keep your table heading rows on other pages, it's really easy in Word.  Just follow these directions:

1. Select the rows you want to repeat.
2. Click the Layout tab, Data group, and click Repeat Header Rows. 

The headings are now repeated on each page!

Saving Word Files in Different Formats

Microsoft has a great way of forcing you to purchase an upgraded Word version.  It's called "lacking backward compatibility."  What that means is that when Word 2007 came out and someone saved a file the default way and then tried to open it in Word 2003, it wouldn't open.  So, this forced us to purchase the new version instead of calling and asking others to please save in a different format before sending us a file.  To save a Word 2007 or Word 2010 file so it can be used in Word 2003, you can click SAVE AS, in the SAVE AS TYPE box, click the down arrow and choose WORD 97-2003 DOCUMENT.  This will allow those users to open that file.

You can also save Word documents in many other formats.  Examples are below:

• PDF:  Great for users who don't have Word.  Adobe Acrobat Reader is a free download.  This format is great if you just want to share information and not have the reader change anything about the file.
• Web Page:  Believe it or not, you can create a Web page in Word.  It's not for those who want to make an eye-catching page; however, Word will do the basics.
• Rich-Text Format (RTF):  This is a great way to save and open in other word processing programs and leave much of the formatting intact.
• Plain Text:  This is probably used most often for those uploading resumes.  Many organizations now require that you upload your resume in plain text.  This strips most of your higher-end formatting, and you will be shocked with how plain it looks.  You may need to readjust some items before you upload a resume.  Http://www.about.com gives a few plain-text resume hints at this site:   http://careerplanning.about.com/cs/resumewriting/a/ascii_resume.htm.

AutoCorrect . . . you'll love it!

I am HORRIBLE about misspelling certain words.  GASP!  And so you ask, “Aren’t you a keyboarding teacher?”  I absolutely am a flawed keyboarding teacher who has realized that “interest” will be the death of me!  Why that word?  I am currently designing a Business Calculations course for the community college where I teach.  There is an entire chapter dedicated to that word.  As I have been typing handouts, assignments, etc. for this class, it is glaringly obvious that I CANNOT type that word correctly!  So, what’s a keyboarding teacher to do?  Why use the AutoCorrect Option of course!  If you have never used it before and you have that certain word that drives you crazy, I think you should use it now!

Directions in Word 2010:

1.       Click FILE-OPTIONS-PROOFING-AUTOCORRECT OPTIONS

2.       Under REPLACE TEXT AS YOU TYPE, complete the following:

               type “interst” in the REPLACE BOX and “interest” in the WITH box and click ADD

3.       Voila!  No more spellchecking for that word!!

T A B S

Tabs are the jumps your cursor makes from one position to another.  They are great at aligning text.  To view your tabs on your ruler, click the VIEW tab and check the box by the word RULER.  There are five different types of tabs that can help align your text:

1.  Left:  this is your default tab.  In the upper left corner beside your ruler, you will see an icon that looks like an L.  If you click anywhere on your ruler, you will see an L pop onto the ruler and that will set a left tab stop.  

2.  Center:  to obtain a center tab, click the L in the photo.  You will receive an upside down T.  When you point to it, it will say “Center Tab.”  Please see picture. 

3.  Right:  when you click the center tab icon, you will receive a right tab or a backward L.  A right tab will align data on the right side and not the left.  

4.  Decimal:  when you click the right tab, you will receive an upside down T with a period.  This is great for aligning numbers with decimals.  

5.  Bar:  when you click the decimal tab, you will receive a bar tab which looks like a lowercase l.  This will place bars/lines on your page. 

How to efficiently select text in a Microsoft document

To Select	Do This
Word	Double-click the word
Sentence	CTRL + click anywhere in the sentence
Paragraph	Triple click anywhere in paragraph
Entire Document	CTRL + A
Consecutive Paragraphs	SHIFT + CTRL + up or down arrow keys
Consecutive Lines	SHIFT + up or down arrow keys
String of Words	SHIFT + CTRL + left or right arrow
One character at a time	SHIFT + arrows
Line	Move pointer to left of line until white arrow displays and click