Automatic Line Numbering in Word 2010

Word can number each line in a document and is very useful when you need to refer to specific lines in a particular document.  Examples of when to use line numbering would be manuscripts or legal contracts.  To number lines in a Word document, complete the following steps:

1. Click the PAGE LAYOUT tab.
2. Look in the PAGE SETUP group and click the down arrow by LINE NUMBERS.
3. There are several options to choose from.  In a legal document for our class (100-74), you would choose RESTART EACH PAGE.

An explanation for line numbering options is below:

• To number consecutively throughout the document, click CONTINUOUS.
• To start with number 1 on each page, click RESTART EACH PAGE.
• To start with number 1 after each section break, click RESTART EACH SECTION.

Templates in Microsoft Office

The purpose of a template is to to make formatting a document easier.  With templates, you are just inserting information into a pre-made document.  This is efficient by cutting down on design time, helps you make fewer errors, and assists with document layout.  You can also change things about a template, such as, colors, layouts, and fonts.  If there are items that are not needed, you just delete them, and it is very easy to add items if needed.

If you have never tried a template, I highly recommend it.  My favorites include brochures, flyers, and newsletters since those are difficult to create from scratch.

Keyboard Shortcut to Insert Current Date

Whenever you type a business letter, you will almost always use the current date to begin the letter.  To quickly insert the date into your document, press ALT + SHIFT + D.  When the date appears but it is not in the correct format, right-mouse click on the date, click EDIT FIELD, and choose the desired format.

Change the Sentence CASE in Word

SHIFT + F3 is a great shortcut to know when using Word.  Sometimes I type things and would like them in uppercase, lowercase, or sentence case without retyping.  SHIFT + F3 will change this for you.  Highlight what you would like to change, then press SHIFT + F3 until your work is corrected to whichever case you want (uppercase, lowercase, or sentence case).

UPPERCASE
lowercase
This is sentence case.